Federal contractors with contracts of $150,000 or more must file a VETS-4212 report annually. Learn three ways to prepare for the VETS-4212 filing season.
A legacy of the Vietnam era, the VETS-4212 form is a way for the federal government to track the efforts of federal contractors who offer opportunities and jobs to eligible vets. Employers who hold contracts worth $150,000 or more that are still in effect after July 1 of the previous year must file the VETS-4212 report.
The VETS-4212 report requires covered employers to list the number of new hires onboarded during the reporting period by employment category and specify how many of them are protected veterans. It requires the same breakdown of total employees and veterans regardless of hiring date.
The Jobs for Veterans Act (JVA) of 2000 protects veterans with disabilities, those whose service earned them a campaign badge or armed forces service medal, or those released from service within the past 36 months.
That piece of legislation amended the reporting requirements established in the Vietnam Era Veteran’s Readjustment Assistance Act (VEVRAA) of 1974. The JVA Reports are due between August 1 and September 30 each year. Here are three ways to prepare for the VETS-4212 filing season.
Gather Required Information
As an employer required to file the VETS-4212, you should be gathering and keeping the required information as standard operating procedure. This means you should keep a record of every new hire date, the job category of the new hire, the hiring location, and the new hire’s veteran status. The more diligently you record each of these measurements, the easier your VETS-4212 filing process will ultimately be.
You can discover veteran status through a request for voluntary reporting at the time of hiring or from the employer’s knowledge of an employee’s veteran status.
For the report, employers can choose a snapshot payroll period ending date between the beginning of July and the end of August of the current year to tally their workforce into the reporting categories. The reporting period will be 12 months before the selected date. Keep these dates in mind as you make your way through the calendar year to simply your filing process.
Employers required to file the VETS-4212 should also have their Federal Employer Identification Number (FEIN), their North American Industry Classification System (NAICS) code, and their Data Universal Numbering System (DUNS) number ready.
Register To File Online
Although employers may file a paper form, the US Department of Labor encourages online filing and batch uploading if the employer has multiple locations. Not only does online filing make the review process faster, but online filing is also a far more convenient and user-friendly approach. Employers can register to file online or download a PDF of the paper form. Read all instructions carefully, and be sure to file between August 1 and September 30.
Determine Job Categories
The regulations implementing the law, which requires federal contractors to file the VETS-4212, will specify the job categories. These include:
- Officials and managers (executive/senior-level officials and managers and first/mid-level officials and managers)
- Professionals
- Technicians
- Sales workers
- Administrative support workers
- Craft worker
- Operatives
- Laborers and helpers
- Service workers
Defining job categories and which workers you should file in which category can be a challenge. Luckily, VETS-4212 consultants can help employers prepare for the filing season, navigate the filing requirements, and meet required deadlines. So don’t let VETS-4212 filing season immediate you. Instead, review these resources above and complete this season with full confidence.
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